Horaxa / HVAC and refrigeration
For HVAC, refrigeration and ventilation companies
Horaxa is the management software for the owner or manager of an HVAC company. On a single screen you see which maintenance contracts, breakdowns and installations are making you money and which are costing you, how many hours each technician has put into each job and what material has been used. Your technicians log it from their phones and you stop chasing timesheets.
Updated on
Where the money goes
From the office you can’t see how many hours each job took until payroll or the invoice arrives. In an HVAC company you don’t lose money the same way on a breakdown as on a contract or an installation, so Horaxa doesn’t mix them up.
Your technician spends an hour and a half in the van, goes back a second time because a part was missing, and nobody records the pressure switch taken from the stores. You pay for all of that and never see it.
With Horaxa you see: Travel hours and working hours separately, and the part charged to that breakdown, without anyone calling to tell you.
You charge a fixed annual fee and the hours aren’t fixed. Four visits turn into seven and nobody adds up the “included” breakdowns. The contract loses money in silence.
With Horaxa you see: The clock on each contract. It warns you at 80%, before you renew at the same price.
The quote was done by eye, the refrigerant lines got complicated, and you only find out the margin once it has been invoiced.
With Horaxa you see: The clock turns orange as soon as the project drifts and, when you quote the next one, the real hours of similar installations.
What changes for you
Horaxa doesn’t give you another task: it takes it off your team and shows you the finished result.
See at a glance which contracts, breakdowns and installations are on track, which are running over on hours and which cost you more than you charge.
Open a job and see who has been there, on which days, how many hours, what material they used and which reports they handed in.
Your technicians log their hours from their phones when they finish. The weekly timesheet fills itself in from those hours, with no retyping and no month-end spreadsheets.
The technician dictates the report and out comes the Word document on your template. A customer’s email arrives sorted, with the urgent ones first, and the quote starts from your real hours. You review and confirm.
The AI proposes and your team confirms: it never sends an email, a report or a quote on its own.
What you see as the owner
Real Horaxa screens with invented data: your contracts, breakdowns and installations with their clocks and, beside them, customer email with the urgent breakdown at the top.
Your contracts at a glance
Grey while all is well, orange from 60% and red once it goes over. That way you know which customer is costing you more than they pay and whose fee to review.
Example with invented names and figures. In the app each clock opens up to show the hours per technician and per day.
Free calculator
Enter the figures of a real contract. The calculation runs in your browser: nothing is sent.
What your technician does in the field
Swipe to follow a call-out from start to finish. Every step the technician takes on the phone is data you already have in the office.
Regulations
The RITE (Spain’s regulation on thermal installations in buildings) requires the owner to have a contract with an authorised maintenance company, which carries out the operations in the use and maintenance manual and issues an annual maintenance certificate.
Add up the hours of all the preventive visits, the travel and the breakdowns the contract covers, multiply them by what an hour of your technician costs you, and add the material included. If the result comes close to the annual fee, the contract leaves no margin. In Horaxa every contract has an hours budget and a clock that warns you at 80%.
Yes. When you open a job you see who has been there, on which days, how many hours, what material has been charged and which reports have been handed in. The technician logs it from their phone, so you never have to call them or chase timesheets.
Yes. Hour types are set up per company: travel, work, overtime or on-call hours are logged separately and appear that way on the weekly timesheet.
Yes. Every breakdown, every maintenance contract and every installation is a job with its budgeted hours, its material and its reports. The owner sees them all together and knows which one is going wrong.
No. Horaxa keeps the hours, the material and the report of each visit, which are the basis of the operations log, but the official certificate is signed by the authorised maintenance company using the template of its autonomous community.
€149 a month excl. VAT for up to 5 users and €349 a month for up to 20 users, with €15 a month per extra user and a one-off setup fee. No lock-in and a 15-day trial with no card. See pricing.
15 days, no card needed. By the end you will know which one leaves you a margin and which does not.
